Accepting a grant
Although grant offers refer to the Chief Investigator (CI)
and, often, a specific project, research funds are awarded
to the Administering Institution and can only be formally
accepted by an authorised institutional signatory.
The funding body will usually advise the Research Office of
the outcome of an application. The Research Office will advise
the first-named CI of the offer, conditions of award and other
details, such as expected commencement date and reporting
requirements.If the funding body communicates directly with the CI, any
correspondence should be forwarded to the Research Office
immediately.
The Research Office will forward any funding agreement to the
Commercialisation and Research Contracts Office to check that
any terms and conditions are acceptable to the institution and
to negotiate with the funding body if required. The NHMRC and
Heart Foundation's funding agreements are available online.
The lead chief investigator (CIA) is required to sign a
Baker IDI Grant Acceptance Form. Signing the Grant
Acceptance Form obliges CIs to comply with the conditions
of award, including all financial and reporting provisions,
and to conduct the research program diligently. The signed
Grant Acceptance Form should be returned to the Research
Office as soon as possibleThe Research Office will arrange for formal acceptance of the
grant by the institute.
Multi-institution (collaboration) agreements
Where Baker IDI chief investigators collaborate on projects,
the involvement of the institute and other institutions needs to
be defined by a multi-institution (collaboration) agreement.
Agreements should be finalised with collaborating institutions
even when funds are not being transferred between institutions.All CIs on the grant should agree and document the division
of funding. The Commercialisation and Research Contracts Office
will establish the agreement in consultation with the Research
Office and CIA.
Once the grant has been formally accepted, Research Office
staff will establish a financial contract in TechnologyOne for
management of the funds.
The funding body will not make any payments to Baker IDI
until the required ethics and/or biosafety clearances have been
provided. Following provision, via the Research Office, of all
clearances required for the proposed research, payments can
commence.Most funding bodies (other than NHMRC) require an invoice
before they will commence making payments to Baker IDI. It is
the CI's responsibility to ensure that a completed Request for
Invoice is forwarded to the Finance Department.
For Heart Foundation and DART grants only, the Research
Office will complete the Request for Invoice.
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